User guide: How to enter a 1099 into QuickBooks Online and track time in Minute7.

This article explains how to correctly set up a 1099 vendor in QuickBooks Online and then associate that vendor with Minute7 so you can track their time entries. For the full guide with screenshots, see the 1099 Vendor Setup PDF.

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Step 1: Add a 1099 Vendor in QuickBooks Online

1. Log in to QuickBooks Online as an administrator.
2. From the left menu, go to Expenses → Vendors.
3. Click New Vendor.
4. Enter the vendor’s details:
   • Name (must match the legal name for 1099 reporting)
   • Email, Address, and Payment Info
5. Scroll down to the Track payments for 1099 option and check the box.
6. Click Save.

This ensures QuickBooks Online recognizes the vendor as eligible for 1099 reporting.

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Step 2: Sync Vendors into Minute7

1. In Minute7, go to Settings → QuickBooks Sync.
2. Run a sync to pull in the newly added 1099 vendor from QuickBooks Online.
3. Confirm the vendor appears in your Users and Groups list.

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Step 3: Associate the Vendor with a Minute7 User

1. Navigate to Settings → Users and Groups in Minute7.
2. Select the vendor record.
3. Associate the vendor with a Minute7 user account if they will be entering time.
   • If the vendor needs to log their own hours, create a Minute7 login for them.
   • If you will enter time on their behalf, no login is required.

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Step 4: Enter and Track Time

• Vendor Logs Time (if given access):
  The vendor can log hours directly in Minute7 under Time → New Entry.
• Admin Logs Time (on behalf of vendor):
  Select the vendor from the dropdown when creating a new time entry.
• Sync to QuickBooks:
  Approved time entries will sync back to QuickBooks Online, ensuring accurate records for billing and 1099 reporting.

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Best Practices

• Always enable 1099 tracking when creating vendors in QuickBooks Online.
• Decide on access: Only give vendors Minute7 logins if they will enter their own time.
• Review entries weekly: Ensure vendor hours are approved before syncing to QuickBooks.

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Troubleshooting

• Vendor not showing in Minute7? Run a QuickBooks sync and refresh your browser.
• Time not syncing? Confirm the vendor is correctly associated with a Minute7 user.

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Key Takeaway

To track 1099 vendor time in Minute7, first enable 1099 tracking in QuickBooks Online, sync the vendor into Minute7, and then associate them with a user account for time entry. For detailed screenshots, see the 1099 Vendor Setup PDF.

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