Introduction

Civil engineers have an incredibly important role in society, as the profession is responsible for designing, constructing, and maintaining public and private infrastructure, requiring immense problem solving, creativity, and technical skills. On a daily basis, civil engineers may analyze long range plans, survey reports, maps and other data to plan and design projects, as well as, inspecting sites to monitor progress and ensure conformance to safety or sanitation standards, all while managing the activities of a team of engineers, surveyors, and other professionals in order to complete projects. 

As a civil engineering firm, you know the importance of tracking employee time and expenses accurately and efficiently, especially while onsite and away from a traditional office setup. With the right timesheet software, you can save time and money, increase your productivity and accuracy, and stay compliant with labor laws. But with so many timesheet software vendors available, how do you know which one is right for you?

In this article, we will explore the top 3 things civil engineering firms should look for when selecting a timesheet software vendor. We will also provide an in-depth look at Minute7, a time and expense tracking software that syncs with QuickBooks Desktop and QuickBooks Online and enables employees to enter time and expenses from their PCs, Macs, iPhone and Android devices. With Minute7, civil engineering firms can save time and money while maintaining efficiency when on project sites. 

The Importance of Timesheets for Civil Engineering Firms

When it comes to civil engineering firms, timesheets are essential for tracking employee time and ensuring compliance with labor laws. Additionally, timesheets provide employers with critical data for making decisions about profitability, such as the cost of labor, productivity of employees, and real-time campaign tracking. Furthermore, timesheets can help civil engineering firms manage their workforce by providing detailed data about employee hours worked and tasks completed, enabling employers to better allocate resources and track productivity.

What to Look for When Selecting a Timesheet Software Vendor

When selecting a timesheet software vendor, there are certain features and capabilities you should consider to ensure that you have the right tool for your business.

The first thing to look for is compatibility & integration capabilities. You want to make sure that the software is compatible with your existing systems and technology, such as QuickBooks Desktop and QuickBooks Online. This way, you can easily sync data between applications and ensure accuracy. This allows for seamless data transfer between applications, making it easier to manage your finances and stay compliant with labor laws.

Second, consider accessibility and scalability. With a cloud-based solution like Minute7, employees can access their timesheets from any device—PCs, Macs, iPhones or Android devices—and they can be scaled up or down depending on the size of your workforce or specific project needs.

Last but not least, look for customization options. You want to make sure that the software has the ability to set up custom approval workflows so that you can track time effectively and efficiently according to your specific needs. Some time and expense tracking software companies such as Minute7 enable these crucial customization capabilities, and are thus a better fit for civil engineering firms.

Features & Benefits of Minute7

Minute7 offers a variety of features and benefits that make it an ideal solution for civil engineering firms. First and foremost, Minute7 is compatible with QuickBooks Desktop and QuickBooks Online, so you can easily sync data between applications. This ensures accuracy and saves time.

Minute7 offers powerful integrations with other business systems, such as payroll and billing applications. This allows for seamless data transfer between applications, making it easier to manage your finances and stay compliant with labor laws.

Additionally, Minute7 provides cloud-based accessibility from any device—PCs, Macs, iPhones or Android devices—so you can access your timesheets when you need them. Plus, the software is highly scalable so you can easily adjust to fluctuating workforce needs or project demands.

Finally, Minute7 has customizable settings so you can set up custom workflows per employee and/or project to track time effectively according to your specific needs.  Minute7’s deep customization capabilities including advanced permissions at the user and group level, and customizable workflows for approval of time and expenses.

Minute7 Syncing with QuickBooks

For a civil engineering firm, it’s crucial that the finance system of record, such as QuickBooks, is always in sync with the firm’s time and expense management software, such as Minute7. Syncing Minute7 with QuickBooks is relatively simple and can be done by following the instructions in the QuickBooks App Store or Minute7 website. The types of data that can be synced include timesheets, expense tracking data, classes, customers, jobs, services, etc. Data can be synced automatically, meaning that every time data is entered it is instantly synced with QuickBooks. 

The benefits of syncing Minute7 with QuickBooks include ease of adding, editing, and approving time entries; simple employee permission management; and access to time and expense tracking from any device. Some additional setup is possible after syncing Minute7 and QuickBooks, such as setting up user accounts and assigning user permissions, associating them with QuickBooks employee or contractor records, as well as setting up classes and other settings.

Saving Time & Money with Minute7

By using Minute7's time and expense tracking software, civil engineering firms can save time and money. With the QuickBooks-certified Time Tracking and Expense Reporting solution, businesses can easily track employee time and expenses, providing transparency and insights into where time and money is being spent. This allows users to make better decisions and be more efficient with their time, leading to a more sustainable lifestyle. Plus, businesses can save even more money with Minute7's low monthly rate of just $8 per month, with a free 30 day no-risk trial.

Conclusion: Use Minute7 Time and Expense Tracking Software

Civil engineering firms can benefit from using Minute7 Time and Expense Tracking Software by having automated time tracking and self-service for employees, increased productivity and improved tracking accuracy, and being able to stay compliant with labor regulations. This can help civil engineering firms optimize their work capacity, assign jobs to staff, track all forms of productivity and work, and use tablets and phones to track time and expenses when working on-site or on the go.

Overall, Minute7 is an ideal solution for civil engineering firms looking to streamline their timesheet process while saving time and money. With its QuickBooks-certified integrations, cloud-based accessibility from any device, customization options, low monthly rate of just $8 per month with a free 30 day no-risk trial, businesses can be confident that their timesheet software is secure, accurate, and compliant.