What are best practices for architecture firms to determine profitability by customer?

Created by Davin Acuram on April 03, 2023



For architecture firms, profitability is essential for success. Calculating profitability by project is one of the most effective ways to measure success and identify areas of improvement. However, determining opportunity by customer or project can be a daunting task. Without an efficient system in place, tracking time, expenses, and income can be incredibly labor-intensive and difficult to accurately track. Fortunately, there are now tools, like Minute7, available that make it easier to accurately and efficiently determine profitability by customer or project.

In this article, we will discuss best practices for architecture firms to determine suitability by customer or project. We will cover the importance of accurate time tracking, how to use an efficient system, and how to leverage technology to improve your ability to accurately track time, expenses, and income. We will also discuss the importance of compliance and how to use a web and app-based system like Minute7 to ensure accuracy and save time and money.

Why it’s Important to Determine Profitability by Customer

Architecture firms face a number of challenges when it comes to determining the budget and bidding for new projects. Not only do they have to take into account the cost of labor, materials, and overhead, but they must also consider the time and resources needed to complete the project. Unfortunately, many firms struggle to accurately track their time and expenses, leading to inaccurate budgeting and bidding. Fortunately, Minute7 is an ideal solution. By tracking expenses and syncing with QuickBooks Desktop and QuickBooks Online, Minute7 enables efficiency and accuracy for architecture firms throughout the entirety of the process. 

Gather Data Accurately and Efficiently

Accurate data is essential for architecture firms to determine customer and project success. Unfortunately, manually tracking time, expenses, and income is incredibly labor-intensive and difficult to accurately track. To gather data efficiently and accurately, architecture firms need to invest in a system that automates the process of tracking time, expenses, and income. This will save time and ensure accuracy.

Analyze Data

Once data has been gathered, it must be analyzed in order to determine profitability. This can involve a variety of techniques and tools, such as data mining, statistical analysis, visualization tools, data preprocessing, and predictive modeling. By using these techniques and tools, organizations can gain valuable insights from their data and make data-driven decisions.

Monitor Progress

Finally, it is important to monitor progress and make adjustments as needed. The right methods, tools, and metrics should be in place and used consistently. Additionally, progress should be regularly communicated with stakeholders and adjustments should be made to the project plan as necessary. Companies such as Google, Amazon, and General Electric have leveraged systems such as OKRs, Leadership Principles, and GE Work-Out to successfully monitor progress towards their goals.

Utilize Technology with Minute7

Technology can be leveraged to improve the accuracy and efficiency of tracking time, expenses, and income. Web and app-based systems like Minute7 make it easy to keep track of employee and contractor time. By syncing with QuickBooks Desktop or QuickBooks Online, data can be quickly and accurately entered into the system from any device. This saves time and money while ensuring compliance.

The Benefits of Using Minute7

Minute7 is a time and expense tracking software that syncs with QuickBooks Desktop and QuickBooks Online and enables employees to enter time and expenses from their PCs, Macs, iPhone and Android devices. The benefits of using Minute7 include improved time and expense management, secure data storage, mobile access, simplified pricing, and integration with QuickBooks. By using Minute7, architecture firms can accurately track time, expenses, and income for all of their customers or projects in one place. This will enable them to more quickly and accurately determine profitability by customer or project.

By utilizing the unique system Minute7 has to offer, architecture firms can seamlessly tackle and integrate a process that ensures accurate data and progress to determine the profitability of a client or project. 


Determining profitability by customer or project is essential for architecture firms. Accurate time tracking, efficient data gathering, and leveraging technology are all important aspects of this process. Utilizing a system such as Minute7 can help save time and money while ensuring accuracy and compliance with the necessary regulations. By following these best practices, architecture firms can ensure that they are making informed decisions that will lead to greater success in the long-term. Visit minute7.com to sign up for a free trial or request a demo today.