How can you pay contractors or 1099s in QuickBooks Online for their time?

Created by Davin Acuram on March 01, 2023



Do you have contractors or 1099s working for your business? If so, you know how important it is to pay them correctly and on time. But tracking and managing their hours and expenses can be a challenge, especially if you’re still doing it manually. Fortunately, QuickBooks Online offers an easy way to pay contractors or 1099s for their time. In this article, we’ll explain how to do this and why using a web and app-based time-tracking system like Minute7 can help you save time and money. 

Benefits of Using QuickBooks Online for Paying Contractors or 1099s

QuickBooks Online offers many features to help you pay contractors and 1099s, such as next-day direct deposit, e-filing 1099s, contractor self-setup, tracking income and expenses, capturing and organizing receipts, maximizing tax deductions, invoicing and accepting payments, tracking miles, and running general reports. Additionally, QuickBooks Contractor Payments allows users to create and e-file unlimited 1099s for contractors and vendors.

Using QuickBooks Online for your contractor or 1099 payments, you will encounter advantages- 

1. Automatically generate invoices and track payments 

2. Easily add multiple contractors, vendors, and employees to a single invoice 

3. Create unlimited 1099 forms for contractors and vendors with the click of a button 

4. Easily manage employee information, pay rates, taxes, and deductions in one place 

5. Automatically calculate all federal, state, and local taxes for accurate reporting to the IRS 

6. Set up automatic payments to ensure timely payment of contractors and 1099s every month or week without having to manually enter each payment. 

7. Track business expenses quickly and easily with integrated expense tracking capabilities in QuickBooks Online

Challenges of Manual Time and Expense Tracking

Manual time and expense tracking can be a challenge due to fraud, tedious and time consuming processes, and difficulty in spotting errors. It’s also labor-intensive, as you have to manually enter each contractor or 1099’s hours and expenses into QuickBooks. This can lead to frustration, wasted time, and costly mistakes that could have been avoided with the right tools.

Advantages of Using an App-Based Time Tracking System

An app-based time tracking system can help improve payroll accuracy and provide better visibility into labor costs. It can also help with compliance by providing more complex rules to support wage and hour compliance, advanced scheduling capabilities, attendance policy and leave case management, and advanced workforce analytics. An app-based system can provide an easier and more efficient way to track and monitor employee time, and it can also help control costs, improve compliance, and enhance productivity.

One of the best app-based time tracking systems is Minute7. Minute7 is a cloud-based time and expense tracking software that integrates seamlessly with QuickBooks Online. With Minute7, you can easily enter hours from any PC, Mac, iPhone or Android device. Plus, it comes with features like GPS tracking for mileage expenses, project management tools for better collaboration between employees and managers, automated reminders for timesheets due dates or missed entries, approval workflows for expense claims and invoices paid on time.

Features of Minute7 That Make It Easy to Track Contractors or 1099s in QuickBooks Online

Minute7 integrates directly with QuickBooks Online and provides features such as detailed reporting, fine-grained permissions controls, tracking employee hours, monitoring attendance, simplifying compliance with labor laws, tracking expenses for reimbursement or payroll deductions. 

With Minute7's mobile app you can easily enter time from any device so that your employees always have the tools they need to get their work done. Minute7 also offers a comprehensive approval workflow system and reporting system to ensure your business processes are followed every time by your contractors and 1099s. Further, Minute7 works with QuickBooks Online Payroll Core and Elite services to help you track contractors and 1099s for tax purposes.

How Minute7 Ensures Accuracy and Compliance When Paying Contractors or 1099s

Minute7 takes a number of measures to ensure accuracy and compliance when paying contractors or 1099s. These include our comprehensive approval workflow system enabling you to submit certified payrolls with accurate information from each contractor and sub-contractor, and reviewing the availability of contractor and sub-contractor information. You can also easily limit which customers, jobs, or services any individual contractor (or group) can access directly from Minute7’s administration interface. 

Steps for Setting Up Minute7 to Pay Contractors or 1099s in QuickBooks Online

Setting up Minute7 to pay contractors or 1099s in QuickBooks Online is easy. First, you’ll need to set up each contractor or 1099 with their name, address, and tax ID in QuickBooks Online. Then, they will need to provide you with a Form W-9 and Form 1099. Once you have all of the necessary information, you can set up Minute7 by simply syncing it with QuickBooks Online, and all of your information will instantly be imported. Once this is done, you can start tracking their hours and expenses using Minute7, simplifying payroll and compliance dramatically. 


Paying contractors or 1099s in QuickBooks Online is easy and efficient, but it can be a challenge to keep track of their hours and expenses. Fortunately, using an app-based time tracking system like Minute7 can help you save time and money by automating the process and ensuring accuracy and compliance with labor laws. Minute7 integrates seamlessly with QuickBooks Online, so you can easily track employee hours, manage schedules, monitor attendance, ensure compliance with labor laws, and track expenses for reimbursement or payroll deductions. With Minute7’s mobile app you can easily enter time from any device so that your employees always have the tools they need to get their work done.